Floor Plans

A floor plan gives your seating chart a foundation. Instead of placing tables on a blank grid, you can work directly on top of your venue's blueprint — tracing walls, aligning tables with the room's actual dimensions, and creating a layout that will work in real life, not just on screen.

Uploading Your Venue Blueprint

To add a floor plan to your canvas, click the Floor Plan button in the toolbar. You'll be prompted to upload an image of your venue's floor plan — a PDF export from the venue, a scanned architectural drawing, or even a photo of a printed plan all work fine. Once uploaded, the image appears as a layer behind your tables and venue elements.

From the floor plan controls panel, you can drag the image anywhere on the canvas and resize it by dragging its corners. An opacity slider lets you dial the image transparency between 10% and 100% — keeping it semi-transparent makes it easy to see your tables on top while still using the blueprint as a reference.

Calibrating to Scale

Uploading a floor plan is just the first step. The real power comes from calibrating it to match the grid, so that every table you place is positioned with real-world accuracy.

The canvas grid is fixed at 2×2 feet per square. Calibration tells Folia how to scale your uploaded image so its dimensions line up with that grid. To calibrate:

1. Click Calibrate Scale in the floor plan controls.
2. Click two points on the image that represent a known real-world distance — a doorway, a wall segment, or a table you already know the size of work well.
3. Type in the actual distance between those two points in feet and inches.
4. Folia scales the image so that distance matches the grid exactly.

After calibrating, a table you place on the canvas should visually align with where that table actually sits in the room. If something looks off, you can recalibrate at any time — just repeat the process with a different reference pair.

Adjusting Without Calibration

If you don't have exact measurements, you can still make your floor plan useful by manually resizing the image until familiar elements — a dance floor, a bar footprint, or the room boundary — line up reasonably with the grid squares. It won't be mathematically precise, but it's often good enough for visual planning purposes.

Planner Floor Plan Library

If you're a wedding planner, you can save any calibrated floor plan to your library and reuse it across multiple client weddings. This is especially useful when you work at the same venue repeatedly — you calibrate the blueprint once and apply it to every wedding at that venue without starting over.

To save a floor plan to your library, click Save to Library after uploading and calibrating. To apply a saved floor plan to a new wedding, click Floor Plan Library in the toolbar and select from your saved layouts. The calibration settings carry over automatically.